Virtual Assistant Services are a key ingredient to helping startups and early stage companies get off the bottom . Entrepreneurs are superheroes, or a minimum of they wish to think they’re . Being a micro-manager could also be necessary initially , but as time goes by it’s important to start out letting go of the wheel just a touch bit.
Create these 3 lists to spot everything you’ll outsource
When you’re the only proprietor of alittle business, you’ve got many tasks you’ve got to satisfy before the day is completed . Everything from bookkeeping to social media management, as alittle business owner (SBO) you’ve got tons on your daily plate.
Chris Ducker, a virtual CEO and publisher of ChrisDucker.com, recommends every entrepreneur to make a “3 Lists to Freedom” for immense entrepreneurial success. These three things assist you delegate some time more effectively and boost productivity.
Here are the three belongings you should write down:
Things you hate doing.
Things you can’t do yourself.
Things you shouldn’t be doing.
The first item is extremely simple: write down what you dislike doing in your business on a day-to-day basis. this might be anything from bookkeeping to administration.
The second thing are daily elements of the corporate you don’t have any experience in, which could contains social media marketing to graphic designing.
Finally, consistent with Ducker, the third placement will fundamentally change your business and may be a “game changer.” So ask yourself honestly: what shouldn’t I be doing? Remember, you’re not a superhero.
Ducker says this is often essentially the road map to taking over a virtual assistant, or VA.
What are Virtual Assistant Services?
And how can they assist me?
Virtual assistant services have substantially grown since the economic downturn a couple of years ago. The role of being a virtual assistant (also referred to as a VA) is attractive: flexible hours, remote working, competitive pay and more family time.
If you don’t believe just how popular VAs became then check out any website that has contract listings. you’ll see thousands of VA job postings. there’s many work available.
A VA can both scale your business and shave off hours from your work week. SBOs also can receive an array of advantages from hiring a VA: no employee-related expenses, no separate office space and no worries concerning downtime. you merely pay the VAs for the services they performed consistent with the terms of their contract.
Business experts posit that knowledgeable and reliable VA becomes vital to the team like a permanent employee and will be treated intrinsically . When there’s trust and dependability, VAs suddenly become integral to the organization, and this is often once you realize you’ve got a diamond in your hand.
Sometimes, you’ll be overloaded with tasks and responsibilities, particularly if you’re a one– to five-person operation. The prudent decision would be to rent a VA, but some businesses feel it’s not feasible cost-wise.
Here are the seven primary roles that you simply can outsource your tasks to virtual assistant services for rates as low as $3 per hour:
General Virtual Assistance
SEO & Digital Marketing
Audio & Video Editor
It’s important to understand that VAs will likely not maintain expertise or complete assignments altogether of the above fields. SBOs need to combat a VA who features a specific acumen then advance from there.
For instance, if a VA is adept in writing then you’ll hire them for content writing and digital marketing. Or, if they’re experienced in administration then you’ll assign them data entry, reminder services and appointment scheduling.
As you specialise in the expansion of your company, VAs will hone in on tasks that sometimes kill some time as an entrepreneur.
Essentially, VAs are time savers, and time is a crucial commodity in business (and life).
Responsibility: General Virtual Assistance
general virtual assistance
Similar to labor costs, administrative costs are a serious burden on small businesses when measured in both time and resources.
Administration – emails, payrolls, invoicing, sales reports and customer inquiries – can diminish the quantity of your time an employee or maybe the SBO can specialise in another important a part of the business. this is often where a VA fits in.
A VA will likely be hired specifically to perform these sorts of duties and can be assigned with general virtual office responsibilities. By completing these various jobs, entrepreneurs can boost their productivity levels and help the tiny business grow to new heights.
Bookkeeping and payroll duties: calculating hours, adding expenses, updating salaries.
Receptionist duties: answering calls, leaving voicemails and checking messages.
Database building, entry and updates (sales, contacts, CRM, etc.).
Performing banking needs, like paying bills and transferring funds.
Writing and sending invoices to clients.
Creating, filing and presenting weekly reports on sales, deliverables, hours and tasks.
Checking email, responding to customer inquiries and managing spam.
Organizing technical support tickets and participating in chat support.
Creating and sending out greeting cards, invitations, newsletters and many thanks notes.
Establishing, updating and managing a calendar of important events.
Scheduling appointments with clients, businesses and salespeople.
Launching and maintaining cloud computing accounts (DropBox, OneDrive, Google).
Converting, merging and splitting .PDF files.
Preparing training manuals for brand spanking new staff members or remote workers.
Composing documents from handwritten drafts, faxes and dictations.
Create forms or surveys for customer feedback.
Proofreading documents and other office materials.
Producing graphs from your spreadsheets.
Responsibility: Content Writing
Content writing virtual assistant
One of the most important myths around is that anyone can write content, including content marketing endeavors. this concept is untrue, which is why a tons of content marketing projects fail. Like anything , content writing is an kind and is typically performed by an article and/or marketing expert who can plan and execute a content campaign. In other words, a graphic designer or web developer shouldn’t be responsible of writing blog posts, press releases or newsletters.
An excellent content writer will understand the way to write to a selected audience, the way to write during a conservative yet engaging tone and the way to urge the purpose across without spending several paragraphs to urge there.
Article and blog post creation.
Guest posting and guest blogging.
Composing press releases and newsletters and submitting to news release directories.
Producing content marketing material, like infographics, white papers and ebooks.
Designing brochures and creating content to place inside.
Publishing extensive how-to guides and industry-related book reviews.
Writing and submitting op-ed pieces to newspapers and websites.
Generating so-called listicles (list articles) on industry-related matters.
Responding to comments made on the business’s blog.
Interviewing industry sources to write down an in-depth report on market.
Interviewing previous customers to compose case studies.
Responsibility: program Optimization (SEO) & Digital Marketing
seo and digital marketing
You have an internet site . you’ve got a product. you’ve got plans for the longer term . That’s great, but you furthermore may need the primary two to draw in eyeballs and gain recognition so as to satisfy those plans for the longer term .
A VA with experience in SEO and/or digital marketing will prove invaluable to your company. the proper VA can boost web traffic, sales numbers and brand ubiquity with the proper SEO and digital marketing techniques and methods .
Developing, updating and optimizing an SEO and web marketing strategy.
Conducting a keyword research for website and performing a blog analysis.
Setting up and creating a landing page.
Starting an in-depth competitor analysis (targeted keywords, ranked content, SEMRUSH positions).
Sitemap and webmaster submissions.
Beginning a link building campaign and generating sufficient number of backlinks.
Off-page optimization: commenting on other blogs, participating in forums and message boards and responding to the general public on YouTube and news websites.
Monitoring weekly and monthly Google Analytics reports; observing site traffic.
Designing advertisements (banners, side panel graphics, etc.) and finding appropriate, high-traffic websites to put them on.
Creating new list of email contacts, email newsletters and promotional copy.
Establishing follow-up emails and auto-responders and edit consistent with response rate.
Designing logos, ebook covers, headers, icons and other graphic elements.
Looking for a content marketing firm or publisher to post branded content.
Reach bent media outlets and influencers to garner profiles by publishers.
Responsibility: Social Media
virtual assistant doing social media
This year, companies will grow their social media spending by 70 percent, especially when it involves mobile marketing. Social media marketing has become essential to the expansion of companies . With an outsized portion of budgets being allocated to the present area, you don’t want to waste quite you’ve got to on labor.
A VA with a stellar social media acumen will understand the way to get noticed, retweeted, liked and shared on all of the social networks. Simply put: they know quite just hashtagging.
As an entrepreneur, you’ll believe that it’s simple enough to tweet and like on social media. But it isn’t, and you shouldn’t spend your valuable time on something that you simply don’t know much about. Leave it to the VA and save time and money.
Opening social media accounts on Facebook, Twitter, Google+ and Instagram.
Coming up with detailed profiles and inserting links to company website.
Writing, editing and sharing posts on social networks (a content creation strategy).
Performing a social media audit: conduct thorough analysis on traffic, shares and mentions.
Observing the company’s competitors on social media by watching rankings, online visibility and keyword prioritization.
Ensuring the tiny business features a mobile social media strategy for full optimization.
Researching key hashtag conversations of the day and determine if it fits in with company’s messages and marketing objectives.
Engaging with audience: responding to inquiries, sharing relevant information, thanking customers for mentions and purchases and posting promotions.
Updating all social media accounts on a daily basis.
Creating pinnable pictures for Pinterest.
Run a social media contest or challenge.
Uploading photos to Flickr, Pinterest and Instagram as a part of marketing strategy.
Responsibility: Web Developing
virtual assistant doing web development
Although content management systems (CMS) have made it tons easier to start out an internet site , the online development of your business should be left to a seasoned professional who studied this in class .
Web development has greatly evolved within the last 10 years alone, and therefore the coding aspect has become tons harder to know .
Your VA will have the talents necessary to supply an internet site which will have the subsequent traits:
Quick loading times
Business and get in touch with information
A good navigation system
A high ranking on search engines
It may be easier said than done but sometimes it are often tons harder to realize these aims.
Planning, designing and developing WordPress websites (if there’s no business website).
Providing technical support through coding on WP webpages.
Installing, customizing and updating WP plug-ins and themes.
Maintaining integrity of website also as functionality, security and troubleshooting.
Installing and supporting payment gateway and ticketing systems.
Understanding interface (UI), cross-browser compatibility, general web functions and standards.
Adding tags and pictures to website and blog posts.
Doing regular backups to stop data loss.
Creating online forms for content submission, customer feedback or inquiries.
Knowing how start affiliate marketing and launching one for the corporate .
Setting up, monitoring and managing other affiliates and respective links.
Responsibility: Audio & Video Editing
virtual assistant audio video editing
Again, the likes of YouTube and Microsoft have made audio and video editing somewhat easier. But this is often for very simplistic audio recordings and videos. If you would like to amplify the standard of a podcast or a YouTube video then you’ve got to use better software, equipment and editing.
The company’s VA will understand all of the above, especially editing. albeit you’ve got weak equipment, your VA will make your webinars and podcasts look and sound amazing and stand out from the remainder of the gang in your niche.
Basic video editing: splicing intros and outros and inputting graphics and music.
Uploading files to YouTube, DailyMotion and Vimeo.
Editing audio files by removing ground noise and improving volume levels.
General knowledge regarding audio and television equipment (cameras and mics).
Trimming footage segments and producing rough and final cuts.
Recording, editing and fixing podcasts and inserting them onto webpage.
Creating and editing rudimentary graphic design tasks on Photoshop and other image editing software.
miscellaneous virtual assistant tasks
Sometimes, you only got to have some random things done round the office. It might be anything from taking notes during meetings to purchasing items for the office. After a short time , you realize that you’re spending tons of your time on non-essential tasks, which hurts your business by removing productivity.
Here is what Alec Bowers of Abraxas Solutions told the Huffington Post:
“It became clear when tasks from my personal life began to interfere with my ever-growing schedule. It wasn’t the maximum amount of a drag before – but then line was crossed, it became a trade-off between getting all my work done or neglecting the private errands.
Thankfully, now I can delegate much of my personal life to my assistant, also as a number of those small business tasks that ate time.”
Your VA will accomplish these general tasks while saving you money on higher labor costs.
Writing down minutes from meetings then creating an in depth document.
Transcribing voicemail, video or audio, podcasts and meeting recordings.
Recruiting for potential team members and contractors or freelancers.
Researching on important data, statistics and facts for meetings, presentations or blogs.
Performing generic errands for the office, including buying items online, arranging locations for office parties and hiring a cleaning service.
Placing ads career websites, reviewing resumes and contacting the proper candidates.
Interviewing job applicants and speaking with references.
Training on-site employees, virtual staff members or freelancers.
Turning data into an in depth report and slideshow.
Developing and delivering slideshow presentations.
Searching for hotels, booking airfares and mapping out trip itineraries for business.
Monitor and report on latest industry developments and trends to brief SBO.
Collecting documents for tax season.
Create a business-wide project management system online.
Managing projects: staying in-tuned with subcontractors, emailing reports, using online calendars and calling team leaders informing them of deadlines.
Sending a present card or many thanks note to your clients on holidays and anniversaries.
Speaking with customer service representatives for tech support, banking issues, etc.
Conducting background, credit and criminal checks on staffers.
Running an indoor office or challenge so employees can receive bonuses.
Putting together welcome and goodbye packages for both clients and staff.
Searching for and contacting industry experts or guests to participate in podcasts and webinars.
Providing suggestions and proposals when company isn’t meeting monthly, quarterly and annual goals.
Taking care of customer refunds.
Producing customer care scripts for customer service requests.
Today, businesses of all sizes are trying to attenuate costs, boost profits and become lean and mean. With the prices of taking over employees soaring – payrolls, benefits, taxes and insurance – it’s become more feasible for a corporation to outsource work to virtual assistance services.
It is definitely understandable if you’re concerned about taking over a VA. you’ll think they’re unreliable or won’t get the work done at the value you agreed to. you’ll even feel they’ll subcontract out the work. These are all reasonable worries.
However, take a glance at a recent survey conducted by VA Networking that painted an image of what the standard VA is like: married with children, college educated, working full-time (31 to 40 hours per week), maintain one to seven clients, majority don’t subcontract and have a really low employee turnover .
This type of professional won’t risk losing clients with shoddy work and deceptive practices.
If you’re looking to grow your business at an efficient cost then a VA is your solution. Also you’ll inspect our complete guide to outsourcing.