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Top 10 Virtual Assistant Websites For VA Services In 2020

Looking for the simplest virtual assistant websites?

Most business owners hire virtual assistants to handle their administrative support, email marketing and other non-core business activities efficiently.

But with many sites offering virtual assistant services, how does one find the proper one?

To help you out, we’ve reviewed the highest ten virtual assistant websites to assist you discover the simplest VAs.

The article contains:
(Click on the links below to leap to a selected section)

Three Key Features to seem For during a Virtual Assistant Website
The Top 10 Virtual Assistant Websites
(includes key features, hiring process, pros and pricing)
Magic
Virtalent
Fancy Hands
Virtual Staff Finder
Time Etc
24/7 Virtual Assistant
MyOutDesk
Hello Rache
Upwork
Fiverr
How To Monitor Your VAs Easily

Three Key Features to seem For during a Virtual Assistant Website
Traditionally, VA websites chiefly featured freelancers like work on home moms or solopreneurs who offered specialized VA services. However, you now have virtual assistant companies that provide skilled VA teams for a number of virtual assistant services.

But how does one select the proper virtual assistant website?

A good virtual assistant website must have three key features, such as:

Transparent pricing and payment methods.
User-friendly interface.
Tons of positive customer reviews.
Here’s a better check out each feature and why it matters:

1. Transparent Pricing and Payment Methods
A major concern when handling online businesses is that the clarity in pricing and payment methods.

Think about it.

Without transparent pricing and payment methods, you won’t be ready to know:

How much you’ll need to pay the VA for his or her work.
The pricing scheme employed by the VA — whether it’s an hourly rate or a task-based rate.
If there are any hidden fees and commissions that inflate your final bill.
What third-party payment platforms you’ll use to pay the VA.
To avoid this, visit virtual assistant websites that only have a transparent break down of VA pricing plans and payment modes. This way, you’ll also know if there are any hidden charges or penalties for the virtual assistant services.

2. Great interface
You need to check in for a virtual assistant website that features a user-friendly experience.

Here’s why:

A good UI helps to streamline the virtual assistant hiring process easily.
It helps you quickly find the proper VA, with features like advanced search filters and live chat rooms.
If you would like to form your VA hiring process effortless, choose a VA website that’s easy to use and understand

3. plenty of Positive Customer Reviews
What is the simplest thanks to choose from websites when in doubt?

Rely on customer reviews!

Check out the reviews and testimonials of various virtual assistant websites to assist you identify the one you ought to choose . As these reviews are left by clients who have already used the service, you’ll be able to:

Get an unbiased idea of how efficient the virtual assistant service is.
Know which websites simplify the VA hiring and management process.
It’s smarter to travel for websites that have plenty of reliable positive reviews and testimonials — they’re more likely to supply you the simplest virtual assistant services within the industry.

The Top 10 Virtual Assistant Websites
Here are the highest ten websites for virtual assistant services:

1. Magic
magic virtual assistant

Magic provides text-based virtual assistance for handling all types of business and private activities — like having a private assistant for all of your needs! Most companies use Magic to outsource their marketing, customer support and administrative tasks.

Key Features
Automatic free VA-backups if things don’t compute between you and your current assistant.
Magic doesn’t require you to pay on early cancellations.
Magic has third-party plugins with communication tools like Slack and Telegram.
The Process Of Hiring A VA
Download the Magic App and check in .
Send texts stating your needs.
Magic will assign a team of virtual assistants to your task.
Pros
You only need to send a text message to urge the service.
No monthly subscription — only pay the VA for the task you assign them.
Has mobile apps for Android and iOS devices.
Membership Pricing
Magic costs $30/hour and bills you by the minute (50¢ per minute).

2. Virtalent
virtalent

Virtalent may be a UK-based virtual assistant company that helps small business owners hire skilled virtual assistants for clerical jobs.

Key Features


Only work with high-quality VAs having a mean of 15 years of experience.
Dedicated client managers help new clients streamline the hiring process.
Any unused hours in your VA plan automatically roll over to subsequent month.
The Process Of Hiring A VA
Book a free consultation.
They’ll match you with the proper VA consistent with your business needs.
Pros
Pay your VAs just for the time they spent on your work.
Your requirements are manually reviewed to seek out the simplest fitting VA.
Has flexible VA services with easily switchable plans.
Membership Pricing
Virtalent comes in four membership plans:

Entrepreneur: $341.15/month – 10 hours of VA support.
Small business: $656.06/month – 20 hours of VA support.

Executive: $1259.64/month – 40 hours of VA support.
Ultimate: $1810.73/month – 60 hours of VA support.

3. Fancy Hands
fancy hands

Fancy Hands may be a US-based virtual assistant company for businesses looking to outsource tasks like booking reservations, handling phone calls and other personal tasks.

Key Features
Its teamwork platform helps you manage multiple virtual assistants efficiently.
Unused task requests in your VA plan are carried forward to subsequent month.
Third-party plugins for project management software to assist streamline your project workflows.
The Process Of Hiring A VA
Download the flamboyant Hands app and check in .
Start submitting as many tasks as you would like .
The tasks are going to be assigned to a private assistant who’ll begin performing on it immediately
Pros
It has a mobile app for Android and iOS devices.
It auto-assigns the task to the proper VA — you don’t need to find a VA manually .
Easily manage phone calls and schedule meetings by delegating these tasks to a VA.
Membership Pricing
It offers three pricing plans:

Once a Week: $29.99/month – 5 service requests.
A Few Times a Week: $74.99/month – 15 service requests.
Every Day: $149.99/month – 30 requests.

4. Virtual Staff Finder
virtual staff finder

This Philippines-based virtual assistant business is right for little business owners looking to outsource administrative tasks. It’s more suited to companies looking to rent virtual assistants on a long-term basis.

Key Features
Provides high-quality virtual assistants with excellent communication skills.
Pay VAs supported a mutually agreeable pricing scheme.
Exclusive video assistance and free resources to assist you start together with your VAs quickly.
The Process Of Hiring A VA
Sign up for the service by paying a one-time fee.
Fill within the description form.
The sourcing team will manually shortlist three candidates for you.
Hire a VA out of the three and start monitoring their work on your project.
Pros
Provides 24/7 VA assistance.
Can directly contact your own virtual assistant with none interference from Virtual Staff Finder.
Can work together with your VA outside the platform at your convenience.
Membership Pricing
It offers two membership plans:

The VA works from home: a one-time fee of $395.
The VA works from Virtual Staff Finder office: a one-time fee of $395 + $200/month – ensures that your VA works productively.

5. Time Etc
Time Etc

Time Etc may be a US and UK-based virtual assistant website that gives VA services to entrepreneurs and corporations . they supply expert VAs with a minimum of two to 3 years of experience within the VA industry.

Key Features
Time Etc features a powerful dashboard showing all of your VAs and tasks in one place.
Unused VA work-hours are often carried forward to subsequent month.
Hire VAs from the Time Etc Community to urge the best-rated virtual assistants.
The Process Of Hiring A VA
Apply for a free trial or book a consultation.
Purchase a pricing plan.
The team will then take you thru a 10-step VA hiring process.
Pros
VAs answer your service queries instantly.
Can create a virtual team of a maximum of 15 VAs.
Supports unlimited phone calls together with your VAs.
Membership Pricing
Time Etc offers four pricing plans having all service features:

Ten Hours: $250/month
Twenty Hours: $480/month
Forty Hours: $880/month
Sixty Hours: $1320/month

6. 24/7 Virtual Assistant
24/7 virtual assistant

24/7 Virtual Assistant may be a virtual assistant business offering virtual assistance for private tasks like food delivery and ticket booking. It also provides administrative support, email marketing, homepage and program optimization services to businesses.

Key Features
As the name suggests, VAs are available 24/7.
The service are often canceled at any time without incurring a penalty fee.
Real-time customer support for resolving issues instantly.
The Process Of Hiring A VA
Select a membership plan.
Determine the sort of service you need and they’ll match you with the proper VA.
Pros
Access to an in depth list of in-house expert VAs.
Can choose between US-based or offshore VAs.
Can also hire a full-time virtual employee.
Membership Pricing
It comes in two membership plans:

Offshore Plans – for a VA located in offshore offices:

Entrepreneur: $299/month – 30 hours of VA service per month.
Professional: $499/month – 60 hours per month.
Office: $699/month – 90 hours/month.
Executive: $899/month – 120 hours/month.
VIP: $1099/month – 160 hours/month.
By the hour: $15/hour.
US Plans – for a VA located in US offices:

Entrepreneur: $359/month – 20 hours of VA service per month.
Starter: $699/month – 40 hours per month.
Professional: $999/month – 60 hours per month.
Office: $1299/month – 80 hours/month.
Executive: $1799/month – 120 hours/month.
VIP: $2399/month – 160 hours/month.

7. MyOutDesk
myoutdesk ph

MyOutDesk is one among the foremost trusted virtual assistant platforms for land services. It also provides digital marketing services like SEO, social media management and Google advertising to assist attract ideal clients for your land business.

Key Features
MyOutDesk has no lock-up periods — you’ll cancel the VA services at no extra cost.
MyOutDesk provides plenty of data security and legal protection over your VA activities and transactions.
Integrates with project management software to assist improve your business processes.
The Process Of Hiring A VA
Visit their website to book a consultation with them.
State the sort of VA you would like to rent .
They will assign the right candidate for you.
Pros
Ensures liability reduction to stop client reputation damage.
Has a strict talent matching process, ensuring that you simply get high-grade VAs.
Has many positive client reviews and testimonials.
Membership Pricing
MyOutDesk offers three membership plans for potential clients:

MOD Virtual: $873.49 every fortnight – talent onboarding support + online client portal.
MOD Plus: $997.49 every fortnight – includes Virtual + CRM and marketing automation software support.
MOD Enterprise: Custom pricing – includes Plus + 24/7 VA support + dedicated account manager.

8. Hello Rache
Hello Rache

Hello Rache may be a popular virtual assistant service provider for medical professionals. While it’s based within the us , it provides Filipino work-from-home assistants for a number of healthcare and administrative tasks.

Key Features
HIPAA-compliant virtual assistants who ensure data confidentiality.
Video resumes of VAs to assist you get a transparent idea of who you’ll be working with.
Provides healthcare VAs skilled in EHR (Electronic Health Record) software, Practice Fusion and other patient management systems.
The Process Of Hiring A VA
Sign up for the service.
Discuss your VA requirements with the operations team.
They’ll assign the proper VA accordingly.
Pros
Quick found out and user-friendly interface.
Offers custom VA solutions tailored to your needs.
No contract or registration fees for availing services.
Membership Pricing
Hello Rache features a flat rate of $9/hour.

9. Upwork
Upwork Virtual Assistant

Upwork may be a popular website for potential clients looking to rent freelancers. It offers virtual assistance for tasks like data entry, social media management, graphic design and WordPress site development.

Key Features
Advanced search filters to assist you discover the proper VA quickly.
The Upwork team account helps you manage multiple freelancers in one place.
A built-in work diary that helps you estimate the entire billable time of every VA.
The Process Of Hiring A VA
Create an Upwork account.
Post employment description or invite VAs to submit their quotes.
Review the received proposals.
Interview the candidates.
Click “hire” on the chosen proposal to urge started.
Pros
Has an intuitive interface .
Pay the VA only after you’ve monitored their activities and are satisfied with their work.
Has a mobile app (for Android and iOS devices) to attach together with your VA on the go.
Membership Pricing
Upwork offers three membership plans:

Basic: free – transaction reporting + three freelancer invites per job post + customer support.
Plus: $49.99/month – team reporting + 15 freelancer invites per job post + recruitment assistance.
Business: $499/month – company reporting + unlimited freelancer invites per job post + invoicing support.

10. Fiverr
Fiverr Virtual Assistant

Fiverr is ideal for little businesses looking to rent virtual assistants for tasks like web design, copywriting and podcast editing. It allows you to flick through plenty of skilled VA profiles to assist you discover the proper one.

Key Features
Highlights expert VAs to assist you hire the simplest talents.
Multiple search filters to assist you zero-in on the proper VA quickly.
High-quality customer support with quick response times for your queries.
The Process Of Hiring A VA
Register yourself on Fiverr.
Browse VA profiles consistent with your business needs.
Hire the VA you discover the simplest fit and monitor them to make sure the work is completed .
Pros
You’ll know what you’ll need to pay the VA before contacting them.
Pay the VA only you’re satisfied with their work.
All transactions are done on the Fiverr platform, ensuring high-security standards.
Membership Pricing
All service purchases have a $2 processing fee for service rates up to $40 and 5% on rates above $40.

How To Easily Monitor Your VAs
We have mentioned earlier within the article that you simply should monitor the work your VAs do for you.

Because, how does one know your VAs are literally performing on your projects and not billing you for idle hours?

With smart performance monitoring tools like Time Doctor, you’ll have everything you would like to watch your VA’s work hours.

What’s Time Doctor?
Time Tracking With Time Doctor

Time Doctor may be a powerful time tracking and performance monitoring software that’s employed by companies like Apple, PwC and Verizon to watch their employees’ work activity.

Here’s a better check out how it helps you monitor your VAs:

1. Keep Track Of Your VAs Work Hours
Time Doctor’s Project Reports offer you an in depth break down of the hours worked by your virtual assistants on each project. It shows you who worked on each task and therefore the time they spent thereon .

As these reports are highly accurate, you’ll use it to trace the hours worked by your virtual assistants to make sure that you simply pay them accordingly.

projects report breakdown

2. Prevent VAs From Billing You For Idle Work Hours
Time Doctor comes with a built-in inactivity tracker that tracks your VA’s activity while they work. The tool automatically pauses the timer if they’re idle for quite three minutes.

This way, VAs can only log active hours as hours worked.

Inactivity Tracker

Note – Time Doctor doesn’t track which keyboard keys are pressed by the user; it only determines if any keys are pressed or not.

3. make sure that Your VAs Are Focused On Their Work
Worried if your VAs are going to be distracted by unproductive websites and apps while working?

With Time Doctor, don’t be!

It automatically nudges the VAs with a pop-up alert if they access non-work related websites and apps like social media during work hours. This nudge is typically enough to urge them back to figure .

Time Doctor Alert For Unproductive Websites

Note – Time Doctor doesn’t track the activities performed on any website or app.

4. Easily Pay Your VAs supported Their Hours Worked
Time Doctor automatically calculates each VA’s pay, supported their fixed salaries or working hours. It allows you to easily pay your VAs for his or her services using PayPal, Payoneer or other payment modes of your choice.

Time Doctor Payroll Feature

Conclusion
Hiring a virtual assistant doesn’t need to be complicated.

With an honest virtual assistant website, you’ll easily hire your own virtual assistant in no time! Start by trying out the sites we listed here and you’ll quickly find a talented virtual assistant to manage your tasks efficiently.

Virtual Assistants: What They Do & How to Hire (2020 Update)

Are you looking to rent a virtual assistant?

In this article, we’ll mention everything you would like to understand about virtual assistants – what they are doing , the way to hire, what tasks you’ll outsource to them, what proportion they cost, the way to manage and more.

Or are you thinking of becoming a virtual assistant yourself? We’ve got that covered too!

What does a virtual assistant do?
A virtual assistant provides various services to entrepreneurs or businesses from a foreign location. From digital marketing tasks, scheduling appointments and managing events to non-public errands. you’ll make a virtual assistant do almost anything.

In this article we’ll mention all the above topics intimately .

Here’s what we’ll cover. Use the links below to leap to the section of your choice.


————————————————–
What Is A Virtual Assistant?
Why you would like A Virtual Assistant
What Tasks Can Virtual Assistants Do For You?
Where to seek out Virtual Assistants?
Managing Your Virtual Assistant?
How Much Does Hiring A Virtual Assistant Cost?
How To Become A Virtual Assistant?

Let’s get started!

If you’re managing a virtual assistant, Time Doctor will offer you X-Ray vision into the tasks and projects they’re performing on in real time. Click here to undertake Time Doctor free for 14 days and increase the productivity of your virtual team.

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What Is A Virtual Assistant?
A virtual assistant may be a one that provides various services to entrepreneurs or businesses from a foreign location.

There are a number of things that virtual assistants can do, including:

Social media management
Event management
Managing calendars, appointments and emails
Preparing reports
Personal tasks like booking hotels and restaurants
Simple digital marketing tasks
It’s a never ending list!

In fact (pardon the pun here) they will do virtually anything.

Think of them as what Jarvis is to Iron Man.

They’re not there face to face – but they’re still an important a part of your business.

If you’re interested by all the various tasks they will do, we’ve outlined 98 tasks that you simply can outsource to VAs.

We’re not getting to re-evaluate each of these here, but we’ll affect the most ones later.

But why does one need a VA within the first place?

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Why you would like A Virtual Assistant – 3 Great Reasons
Virtual assistants are everywhere lately . More and more people are turning to them and it’s like they’re here to remain . Here’s why you ought to hire one yourself.

1. Better Use of Your Employees
Say a mid-level or senior-level employee had to settle on between these two options:

Playing a lively role in spearheading growth strategies
Preparing routine reports on a day to day
What would they choose?

Chances are, they’d choose option #1.

Why?

It’s more interesting and seems more important.

But that doesn’t mean you’ll neglect these mundane tasks like emails and finances. Your business would crumble without this boring repetitive work.

So how does one keep your in-house team happy but still get the mundane tasks done?

With virtual assistants.

They can take up most of those mundane tasks which will be done remotely.

The result?

A full-time employee (especially those you’re more senior or talented) can stay focused on more pressing matters that require to be done in-person at your office.

2. Reduced Costs
One of the most reasons why entrepreneurs and businesses outsource work is that it costs less.

Saving Salary Cost
Instead of hiring a full-time employee for alittle job, you’ll prefer to outsource it to someone at an hourly rate.

Lower pay isn’t the sole way you’ll economize with virtual professionals though.

Saving Training Cost
A business owner also can save tons when it involves training costs.

Usually, companies need to train their in-house team on tasks and duties after they’ve cleared the hiring process.

All this costs time and money – that the majority companies can’t afford.

With VAs though, small business owners can hire professionals who already experts in their field.

This way, a business owner doesn’t need to waste time and money training them – they will start directly .

3. Saves Time
Another reason why small business owners address VAs is that it saves them tons of your time .

We all know that point is money – especially in business.

For example, let’s say you’re alittle business with no HR team.

Your employees shouldn’t spend hours posting job advertisements, doing preliminary resume screening, organizing an interview process – all on a hiring process for somebody at entry-level position.

Why not skip all this and obtain knowledgeable to figure on specific tasks instead?

With virtual assistants, this is often what you’ll get:

You’ll have verified experts that you simply can hire in no time
They’re time savers as you don’t need to waste time training them
As they will stay focused only on tasks you’ve hired them for, they’ll get the work done quicker than someone juggling multiple demands
It’s a win-win for everybody involved.

Take a glance at what Liam Martin, co-founder of your time Doctor has got to say about the items he’s learnt from hiring VAs for over 10 years.

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What Can Virtual Assistants Do?
I’ll be honest.

A more appropriate title here would be – “What Can’t Virtual Assistants Do For You?”

As mentioned earlier, there’s a number of belongings you can outsource to them.

It’s far too many to list down here, so we’re just getting to cover the foremost common virtual assistant work by VAs.

1) Administrative Work
You can hire virtual assistants to be…

*cue drumroll*

Assistants.

They can take over all the business duties that a typical administrative assistant does.

That entails:

Diary management – Scheduling meetings and appointments
Answering phone calls
Basic data entry
Organizing your to-do list and calendar
Booking travel arrangements
Basically anything that an administrative assistant usually does.

The only difference here is that an executive assistant doesn’t have a desk ahead of your office.

Apart from that – it’s just about an equivalent thing as a typical administrative assistant.

2) Personal Tasks
You can always hire a VA to assist out with tasks in your personal life also .

Here are a couple of examples:

Organizing your personal to-do list and calendar
Booking travel arrangements for weekend trips or vacations.
Helping you create purchases – gifts, books, stationary, hardware and maybe even clothes!
As tons of those tasks don’t got to be done by someone in-person, they will easily be outsourced to a VA instead.

3) Content Creation
Content writing has propelled itself to the highest of the digital marketing ladder in recent years.

There’s a reason why large corporations put out blog posts often. It helps boost their program optimization and drive traffic to their website.

Having someone oversee this process are often an excellent digital marketing decision on your part.

If you’ve got a blog that puts out new blog posts on a daily basis, you will:

Have more people finding it on search engines
Have more of them clicking thereon and visiting your website
Have more conversions as a result
The problem is, content creation isn’t easy. additionally to writing, there are a bunch of specific tasks like research, finding and editing images, uploading articles to your blog then on.

That’s why it’s an honest idea to outsource your blog posts to a virtual assistant. you’ll either outsource the ancillary tasks like images or uploads or the whole process.

For example, an increasing number of agents and brokers are using virtual assistants for his or her land marketing activities – including content creation, organizing open houses, social media then on.

Outsourcing it to just one person ensures that every piece of content features a personal touch and doesn’t dip in quality.

What Does a Virtual Assistant Do?

4) Managing Finances
There’s this general assumption among small business owners that VAs can do your taxes for you.

In a perfect world, yes they might .

But actually , at the top of the day, they can’t do any actual accounting for you.

What they will do though, is help manage your finances.

They can maintain budgets, make purchases, and keep track of your expenses to form your finances as transparent as possible.

The result?

Avoid the last-minute rush once tax season comes around!

5) Social Media Management
Social media may be a vital weapon in your marketing plan.

It’s where many of your potential customers are getting to notice and have interaction with you. However, most companies appear distant and disconnected with their potential customers – your social media presence can change this.

If you don’t have the bandwidth to handle social media accounts why not outsource it to a VA?

They’ll be responsible of those specific tasks:

Creating content to share on your social media accounts
Scheduling posts
Engaging together with your followers
Analyzing statistics and reports
It’s important to possess someone experienced here as managing a company’s social media presence is complex. Your social media accounts got to be ready to connect with people while staying relevant.

That’s why tons of companies address virtual professionals to handle macro level social media tasks.

They can keep track of what’s going viral, monitor interactions and analyze statistics to ascertain what converts best.

You can say goodbye to worrying about why things like Tide Pods are going viral.

6) Research
Research may be a core a part of any company’s growth strategy.

Without some sound insights, you’ll never skills to grow.

However, a business owner can’t spend hours on research while still trying to run alittle business.

When it involves research, you would like a fanatical person who’s tongue is data crunching.

They should be able to:

Keep track of competitors’ products and services
Analyze consumer trends
Find formats for press releases
Screen applications for an affiliate program
That’s tons of research!

That’s why assigning it to someone in your team who already has other duties isn’t an excellent idea.

It’ll presumably be overwhelming for those team members.

That’s why small business and even large corporations are turning to VAs for research.

As they don’t have the other duties – they will stay focused on solely gathering and analyzing data to assist your company.

7) Customer Service
Customer Service was one among the primary fields to include VAs en bloc .

Why?

Think about it.

Your customers aren’t interacting with you face to face , so you don’t need an in-house customer executive either.

Also, as most customer service interactions are largely centered on addressing concerns which will be answered easily from a manual, you don’t need a high level of experience here. Of course, if your VAs can’t handle a problem , it can always be escalated to a full-time employee.

Your VAs just need to spend an honest amount of your time going over what it’s that you simply offer and they’ll be prepared to answer any questions on it.

It’s the right fit!

What if you would like your VAs to possess limited access to your customers’ information?

Use a Co-browsing software like Talkative which sets up a secure thanks to see your customers’ screens instead of a less secure approach like screen-sharing.

8) Email Management
We’ve all been there.

Opened our inbox to ascertain a military of unopened emails watching you.

You feel just like the Millenium Falcon watching the enormous Death Star.

Responding to all or any those emails are often Herculean task. But it’s to be done – if you only leave this repetitive work because it is, you’d be in trouble.

That’s why tons of companies and entrepreneurs outsource this to VAs now:

They can sift through all of your mail to comb out any spam that’s crept in
They can answer job inquiries, general questions and follow-ups
They can organize and filter your inbox
They can perform email marketing campaigns and manage email lists
The result?

Your email channel remains fully functional – without you having to try to to anything about it.


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Where to seek out Virtual Assistants
At now , it’s clear that having these virtual team members are often of great assistance to you.

They can boost your productivity, take routine stuff off your hands, manage travel arrangements – the list goes on.

Now let’s get to the hiring process – How does one hire a virtual assistant?

What’s the interview process like?

This poses a singular challenge because you’re never getting to be face-to-face with them.

As they’re remote workers, there’s always a component of risk related to them.

How will i do know they’ll be working diligently?

How do I verify their credentials?

Are they trustworthy?

These are all valid questions.

The first solution is to urge virtual professionals from reputed sources.

The second solution is to use a time tracking tool like Time Doctor to make sure they’re working diligently.

Your selection process should even be ok to comb out unsuitable candidates. inspect this list of qualities to seem for during a VA.

But let’s start with where you’ll find them.

Freelance Marketplaces
Think of a contract marketplace because the NBA draft – without all the hype.

You have a bunch of prospects and you decide on one that appeals to you.

It’s that straightforward .

This is what happens:

You post employment listing on a contract marketplace
Freelancers can answer that listing if the work description interests them
You can then sift through all the replies to rent a virtual assistant that suits you
There are a couple of challenges though.

You need to be extremely clear within the description – it’s not uncommon for arguments to require place over what the wants were once it’s payday
Usually, there are many replies to every posting. While this provides you an outsized talent pool to settle on from, it’s often way an excessive amount of to sift through.
As there’s no real interview process for screening, you’ll even have tons of bogus applicants to travel through during a virtual staff finder.
The solution is to avoid most freelancing sites and specialise in the more reliable ones.

Here are a few:

1) Upwork
upwork

Firstly, there’s a radical screening process in situ for every freelancer at Upwork. What this does is comb out all the bogus candidates.

Secondly, freelancers can bid on virtual assistant jobs – either for extra money or for fewer than the quantity listed. This scares off anyone who isn’t really committed to the task.

As a result, you’ll have a smaller pool of more qualified prospects to settle on from.

Upwork isn’t perfect – there are tons of inactive profiles and it are often tedious – but it’s still a step within the right direction to grow your business.

Check out our detailed Upwork review for more information.

2) Freelance My Way
freelancemyway

Freelance My Way is another great choice to get some good VAs for administrative work and content.

They have a rigorous screening process in situ for every freelancer so you’ll only be getting qualified candidates.

They even provide you the choice of paying freelancers only certain goals are met.

This is incredibly helpful because it gives the freelancer an incentive to try to to their virtual assistant work diligently instead of waste time thereon .

3) Smashing Magazine
smasing magazine

Smashing Magazine is one among the premier design marketplaces today.

As a result, you’ll rest assured that only the simplest freelancers are going to be listed here.

The catch is that it costs $75 to place up an inventory . But if that tag doesn’t deter you, you’ll easily find an honest fit your remote team in no time.

Virtual Assistant Companies
Think of virtual assistant companies as online agencies for virtual assistant jobs. Here’s an inventory of the highest 24 virtual assistant companies in 2019 to assist you discover the proper one.

You contact these virtual assistant websites together with your needs and they’ll send you a VA that’s an honest fit your company.

As you’re not sifting through applications on your own, these virtual assistant websites prevent tons of your time and energy .

Additionally, as they’re coming from agencies, you’ll rest assured that there’s a screening process in situ .

So how does one set about it?

When you undergo virtual assistant companies, you don’t buy individual virtual assistant jobs, you always buy packages.

These are time-based and may range from 10 – 75 hours or more. You’ll have plenty of flexibility and have support along the thanks to make the foremost of your demands.

Additionally, as there’s workplace in situ , they supply you with virtual assistance to handle disputes over virtual assistant work.

The downside to all or any this is often that these virtual assistant services tend to be expensive.

This is expected because these virtual assistant websites take their own commission from their VA’s fees.

As a result, you’ll be paying more for these virtual assistant services.

Also, you’re limited to the VAs that this agency offers – in most cases they’re quite enough – but in some cases finding an honest fit your needs are often hard.

But if you don’t mind the upper price, the reliability you get from good VA agencies is quite enough to be a lifesaver on a day to day .

We have listed a couple of here:

WoodBows
WoodBows

WoodBows is one among the simplest virtual assistant service providers with 98% clients repetition rate. the sweetness of WoodBows is, you’ll get everything done by your dedicated virtual assistant at WoodBows.

They are trained generally admin tasks, inbound and outbound marketing calls, customer service, digital marketing and website design. So, you don’t need to go around and hire people individually for every one among those tasks.

Prialto
prialto virtual assistant service

Prialto may be a great agency to show to if you would like a contract virtual assistant which will handle executive virtual assistant tasks. you’ll get VAs for administrative work and customer service in no time.

Worldwide101
worldwide 101 virtual assistants

Worldwide 101’s calling card is that the majority of their VAs are multilingual. this will be a lifesaver when your tongue isn’t English.

It eliminates the necessity to translate everything together with your personal assistant. As a result, getting your daily tasks sorted out is way easier.

VASumo
VASumo

VASumo is one among the leading agencies within the virtual assistant industry today.

You can get an honest virtual assistant in no time which will assist you with all of your administrative tasks – managing inbound calls, booking travel arrangements – you name it.

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Managing Your Virtual Assistants
Hiring a VA or any independent contractor can accompany it’s justifiable share of concerns.

As you’re not interacting with them face to face , there’s tons of variables involved.

That’s why tons of individuals think that managing virtual staff may be a troublesome task. There are far too many things which will fail during a virtual office.

However, of these challenges have simple solutions.

Let’s inspect the foremost common areas you would like to manage.

Communication
As you’re not interacting with them face to face , communication with VAs are often hard.

There’s only such a lot that regular emails can convey right?

That’s why employing a communication tool like Slack, Fleep or Chanty are often helpful.

Slack can offer you and your VAs an immediate line of contact easily. you’ll share ideas, files, messages – all within seconds!

slack

With Fleep, you’ll communicate effectively together with your team in one common space.

You can:

Communicate over projects
Share files and reports
Interact over audio and video along side screen sharing
All that in one common space!

fleep

You’ll have all you would like to desire you and your team are interacting face to face as if you’re in an office.

Only this point , it’s a virtual office.

Another tool to see is Chanty.

With Chanty, you’ll handle all of your VA communication in one place and far more. It offers chat, audio and video calls and screen sharing. On top of this, there’s also a handy project management feature so you’ll turn messages into tasks, making this the right blend of chat and project management during a single application.

Allocating Tasks and Monitoring Progress
How does one allocate tasks to your VAs and keep track of all tasks in one place?

Use a free project management tool like ClickUp to remain on top of it all.

clickup project management

Using a good project management tool will assist you to:

Allocate projects and tasks with detailed descriptions and files.
Set clear deadlines, number of hours allocated, task dependencies.
Check the status of your projects – in list or Kanban-style views.
Enable collaboration between your VAs and employees.
This way, you’ll know where you and your team stand in the least times.

For form creation, you’ll use the WPForms to make a complicated form in regardless of of your time .

Form Locker Addon gives restricted access to your VA to make forms and access the ultimate results.
Drag and drop builder feature helps to create a complicated form easily.
Pre-made contact form templates

Trust
This is the foremost common challenge faced by anyone looking to rent a VA.

When you’re in an office, you’ve got a thought of what everyone’s performing on .

But when your mobile workforce is 1000 miles away, they might be up to anything right?

But there’s an easy solution.

Use a Time Tracking and Monitoring Tool like Time Doctor
With Time Doctor, you’ll address these concerns to form sure your virtual staff is functioning diligently.

Here are a couple of concerns you’ll have and the way Time Doctor can address them.

How Do I Track The Time A VA Spent On A Task?
As most VAs charge an hourly rate, time is literally money.

The problem is, they might always inflate the time it took them to urge a bigger payday.

So how does one make sure that you’re only paying for hours worked?

With Time Doctor, you’ll track what proportion time your virtual staff spends on virtual assistant tasks.

Just get a Time Doctor account and add your VAs to the team.

All they need to try to to is click when they’re starting a task, and therefore the app will start tracking what proportion time it took them.

time doctor

Once they’re through with the task, they will switch the timer off and you’ll have an accurate record of how long they worked.

How Do i do know They Were Actually Working During Those Hours?
You now have how of verifying what proportion time VAs spend on a task.

But how does one know that it had been time spent performing on virtual assistant tasks?

What if they left the timer on and went for a nap instead?

Time Doctor has an inbuilt inactivity tracker to combat this.

If there’s been no mouse or keyboard activity for 3 minutes, the app will assume the VA is on an opportunity and pause the timer.

time doctor inactivity monitoring

This way, you’ll only be billed for time when the worker was actively working.

How Do I Ensure They’re performing on MY Task?
Your VAs might be watching cat videos on social media sites while billing you. they’ll even be billing you for time they spent shopping on Amazon!

That’s why Time Doctor has website monitoring capabilities.

Here’s how you set about it:

You can found out an inventory of non-work related sites – like Facebook, Twitter then on.
If the VA accesses any of those sites when the task timer is on, they’ll be met with a pop-up asking them if they’re still working.
time doctor pop-up

Usually, this is often an honest enough deterrent to urge them back to figure
Nevertheless, you’ll get a poor time use report for your VA which incorporates once they accessed a blacklisted site and the way long they spent thereon
This way, you’re only paying for hours actively worked on the task you’re paying for.

How do I Maintain Detailed Records of My VAs’ Tasks?
You’ll have access to detailed reports on all of your VAs and the way they’ve spent their time. This way, you’ll keep a check on them in the least times.

Here are a couple of of them:

Timesheet Report
Displays the entire billable time your virtual professionals have spent during a day on tasks.

Timeline Daily Report
Time Doctor timeline

This is a minute-by-minute breakdown of each activity done by a virtual office assistant on a day to day . this will easily be downloaded as an Excel sheet for records.

Project Report
time doctor projects report

This gives you a thought of how long a VA worked on a specific project during a day. this is often useful once you virtual office assistant works on different projects.

Web and App Usage Report
web and app use report

Displays every website accessed by an employee during a period along side how long they spent on each website

Poor Time Usage Report
poor time usage report

If an employee accesses a pre-established blacklisted site, this report records once they visited it and the way long they spent there.

Attendance Report
attendance report

Shows you if a virtual office assistant showed up to figure on time or was absent for the day.

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How Much Do I Pay A Virtual Assistant?
There are a couple of factors that inherit play when it involves determining a pay scale for your VA.

Here are a couple of of them.

Type of work
A lot of what you pay depends on what you’re paying for.

If it’s basic administrative tasks like managing phone calls as a private assistant, you’d be paying around $15-25/hour.

Customer service executives handling inbound calls can earn about $25-30/hour.

When it involves more complex skills like digital marketing, that rate may jump to $50/hour.

To give you a far better idea, inspect this list from Upwork on the typical hourly rate for various freelance work.

Experience Level
Experience level is another important factor that comes into play here.

VAs with years of experience may charge more, but they carry tons of experience with them.

And thereupon expertise comes A level of professionalism.

That’s why choosing someone who charges tons less but doesn’t have years of experience could also be a nasty idea. Sometimes that extra cash for somebody with years of experience can go an extended way for getting reliable results.

Nationality
There’s a reason why tons of companies outsource to places like India and therefore the Philippines.

It’s far cheaper hiring an independent contractor there than hiring a virtual assistant from the Western world.

The good news is that lately , you’re not compromising on quality when it involves hiring from these countries.

You’ll still get quality work done.

You’d just be paying a fraction of the worth you’d usually pay!

If you would like some assistance on what to seem for when hiring a virtual assistant from these countries and what daily tasks are most suited to them, inspect our articles on:

Hiring an honest VA From The Philippines: an in depth Guide

How To Hire an honest VA From India

How To Pay A Virtual Assistant
When you’re browsing agencies, there’s usually a payment process in situ .

It’s not uncommon for these platforms to possess their own payment gateways to form transactions.

You’ll pay the corporate and they’ll successively pay the VA.

But what if you don’t undergo one among these agencies?

What if you hired someone independently?

What does one do then?

1. Always Pay After the work is completed
Never pay a VA beforehand .

It’s remote working 101.

If they have already got the cash with them, there’s no incentive to urge the work done.

That’s why you usually pay after the work is completed .

Sometimes, they’ll ask you for a partial payment beforehand .

While this is often fine in some cases, I’d still avoid taking that option unless the character of the work requires it. you continue to haven’t any guarantee that your job are going to be done then .

They could just take that advance and leave you hanging.

2. Use a longtime Payment Method
When paying remote employees, it’s vital to use a widely known payment method.

Here are the explanations why:

They’re trustworthy – so you recognize your money isn’t going anywhere aside from where it should
Currency conversions here are much more reliable
There’s tons more transparency with reference to fees and surcharges
As these are known companies, the probabilities of your VA having an account with them is higher
Here are the three best options you have:

Paypal
paypal

Paypal is one among the oldest active payment services today.

It was formed in 1998 and is one among the foremost commonly used platforms for international transactions.

The Good

Nobody comes on the brink of the reach that Paypal gives you.
It supports plenty of currencies from tons of various countries.
As such, you won’t have much difficulty transferring funds anywhere within the world.
Additionally, you don’t got to found out an account to start out using it (if you’re using it on a daily basis, we recommend you are doing found out one though).
The Bad

PayPal is notorious for the extra fees it charges on transactions.
They charge 0.3% to 7.4% on all transactions – not including a currency conversion fee!
If that wasn’t enough, the VAs bank may levy a further charge on any incoming PayPal transactions.
That’s why tons of VAs don’t like using PayPal – they lose an excessive amount of from these charges.

TransferWise
transferwise

Formed in 2011, TransferWise may be a relatively new player within the field that’s making big waves.

Why?

It solves PayPal’s biggest problem.

The Good

The reason why people are shifting to TransferWise is due to it’s low rates. you simply pay the mid-market rate of exchange and therefore the currency fee.

That’s it!

Registration is freed from charge then is your first transaction!

The Bad

The problem with TransferWise is it’s reach – or lack thereof. It supports only 49 countries (It does support India and therefore the Philippines though).

So if your VA is from an unsupported country then it’s probably an honest idea to travel with another platform.

Payoneer
Payoneer was established in 2005 and has the excellence of getting the previous president of VISA and former CEO of SWIFT on it’s board.

It’s no surprise that it’s one among the foremost trusted payment options out there.

The Good

Payoneer supports over 200 countries and 150 different currencies! this manner , there’s no danger of your VA’s preferred currency not being supported.

They charge alittle currency conversion margin on every transfer. And if you pay via mastercard , they charge 3.5% in many regions.

The Bad

Payoneer payments take upto 3 weeks to urge credited counting on the payment mode.

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How To Become A Virtual Assistant
finding virtual assistants

Thinking of becoming a virtual assistant?

The VA business may be a great option for anyone trying to find some flexibility in their lives.

The idea of being your own boss and spending longer together with your family may be a now a reality for several . That’s why more and more people are taking over VA jobs lately to become self-employed people.

You even have organizations just like the International Virtual Assistants Association to safeguard your rights as a VA.

Since you’re dictating what work you’re taking on – you’re just about your own boss!

As you’re liberal to work remotely, you’ll work from anywhere within the world as long as you’ve got access to a high-speed internet connection.

You could be working:

With the Eiffel Tower within the background
On the sunny beaches of Bali
Among the snow capped mountains of Alps
You could even start your own VA business to form a touch extra money on the side.

The choice is yours!

But before you jump straight into a virtual assistant business, there are a couple of belongings you got to confine mind.

Let’s re-evaluate a number of them.

1. Determine What You’re Offering
If you’ve got read the sooner section, you have already got a thought of what quite tasks companies wish to outsource to VAs.

The next step is determining which of them suits your skill set best.

Worked in customer service for an ecommerce store earlier? Than you would possibly be perfect as a customer support VA.

Have communication skills? Try choosing social media management or managing inbound calls.

Been a private assistant in large corporations earlier? Your skill set may suited to administrative work

It’s vital to obviously define what skills you’re good at and what you’ll provide to employers.

If you don’t clearly state what you’ll provide ,most people will overlook you in favour of a less qualified candidate that meets their description requirements to the tee.

So remember, begin by defining what your skill set is and the way it can help.

2. Choose Your Business Structure
Your next step should be determining what your virtual assistant business structure is.

Are you getting to be a full-time worker?

Are you only doing this on the side to earn a touch more money?

This is important because it’ll determine the type of daily tasks you’ll be ready to combat .

If your VA business goes to be part-time, taking over a tasks like managing phone calls or customer service isn’t the simplest option.

You’re probably more suited to basic administrative tasks, preparing reports, or even even content writing.

What this does is make sure that you don’t snap at quite you’ll chew.

This way, you won’t be left with a series of daily tasks you’ve got no chance of completing before a deadline.

3. Choose Your Pay
One of the advantages of a virtual assistant business is that you simply set your own salary.

There are a couple of belongings you got to remember though:

You’re not a full-time employee – you’re an independent contractor. If you’re within the us , you’re getting to need to likely pay a self-employment tax as a result
There are not any benefits involved here – no medical, dental, 401k,etc
You’re getting to have overheads like web maintenance, renting office space and a high-speed internet connection
Remember to line your pay with these factors in mind.

A good thanks to start is to charge about 25% quite you’d for the task during a regular job. that ought to be enough to hide most of those overheads.

With that being said, it’s still an honest idea to seem at average rates on freelancer sites to offer you a far better idea what virtual assistants work pays.

4. found out an internet site
Now you’ll be wondering,

“If I’m just getting to put up my profile on freelance marketplaces, why do i want a website?”

And you’d be right. You don’t need an internet site to be a VA.

But if you’re serious about taking this up as knowledgeable business, it’s an honest idea if you probably did .

Why?

It allows you to seem more professional.

And within the virtual assistant industry, professionalism = reliability.

The more reliable you seem, the upper the probabilities are that you’re hired.

Additionally, having an internet site gives people some extent of reference.

Maybe they saw a number of your freelance work somewhere and wanted to succeed in out.

With an internet site , they’ll have all the knowledge they have to form an informed choice.

Luckily, it’s easier than ever to line up an internet site now. you’ll even use an AI website builder to create an internet site for you.

Here’s a handy guide from WordPress on how you’ll set about it.

5. Network
Networking is an important component of being a VA.

You’ll got to build connections within the virtual assistant industry if you would like to be hired there.

Here’s how you set about it:

Identify your field – You’ll got to know where your prospective employers are before fixing meetings with them.
Look for prospects therein field – Once you’ve identified your field, search for good prospects there – search for alittle business that’s hospitable outsourcing – businesses that in your opinion, could use your virtual assistant services
Build your social media presence – Use social media to your advantage. Like and share posts on Twitter and Linkedin by your potential clients to urge yourself noticed before formally pitching to them
Pitch to potential clients regularly – Once you’re confident of being on their radar, plow ahead and set virtual meetings with these companies – outline what it’s you are doing and the way it can benefit them.
Offer an attempt period – Your first client could also be skeptical of outsourcing. To combat this, on your first time working with them, give clients an attempt period to check out the waters.
You’ll build a layer of trust to cement an extended term relationship with potential clients by doing so.

6. Apply To Freelance Marketplaces
You may be wondering why I left this for last.

Especially since there was a whole section thereon earlier.

That’s because, while freelance marketplaces are still useful, there’s far too many of us there to really stand out. You’ll be one of the thousands of individuals employers are watching for employment .

Building an internet site and making meaningful connections with potential customers may be a far better mantra for future success.

With that being said, not everyone has the means to require that approach.

In that event, freelancer websites are still an incredibly useful springboard for bigger things to return your way.

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Conclusion
Taking the assistance of virtual assistant to become more productive and grow your business is not any longer a rarity – it’s on the brink of becoming a necessity.

Having a go-to person for just about all of your needs may be a great assistance to a person or business.

And if you would like a strong tool to manage your virtual assistants, you’ve got tools like Time Doctor. to ascertain how Time Doctor can assist you manage your VAs more easily, why not check in for the free trial?